Office Administrator

Jenkintown, PA
Full Time
Experienced

Visiting Angels Jenkintown is a private duty Senior Homecare company located in Jenkintown. Thus company is a sister company of Visiting Angels Philadelphia and Visiting Angels Mainline. The company has been in existence since 2004 and takes pride in ensuring CLIENT FIRST no matter what. We are searching for a full-time, in person, Office Administrator (OA) to join and lead our Administration team. This role will report into CEO with dotted line to Director-HR and Administration and support all business activities of the holding company. 

This position will be located in Jenkintown, PA and may require travel to Horsham, Havertown, Chadds Ford and Philadelphia locations, depending on the needs of the company.

CLASSIFICATION: Exempt                                

SUPERVISION EXERCISED: None

PRINCIPAL ACCOUNTABILITIES:

This is a full time office based role located in Jenkintown. This role involves supporting CEO in multitude of areas including but not limited scheduling and scheduling management, handling various administrative responsibilities in close coordination with Director of HR-Administration, coordinating office activities, and providing full support towards the running of the business. The duties and responsibilities described below do not represent a comprehensive list for this position. Additional tasks may be assigned periodically as necessitated by business demands. 

  • Executive Management Support
    • Support CEO in all projects across business lines and be eyes and ears of the CEO
    • Must have poise, patience and strong work-ethic to manage our senior clientele
    • Must have the ability to separate chafe from the grain and be an effective communicator
    • Excellent organization and time management skills 
  • Support Client Care Scheduling Managers and help in maintenance of a quality CLIENT FIRST culture In addition, this role is expected to support on call on an as needed basis.
  • Human Capital Support: Provide back up support for HR and Administration to Director of HR and Administration
  • Compliance:
    • Establishing and implement appropriate protocols for Office management 
    • Be the point person for all regulatory, legal and compliance paperwork
    • Manage state audit process and be the internal auditor for all processes
  • Revenue Compliance Management: 
    • Manage offsite team for administration; Invoice coordination and management with accountant, LTC management
  • Office Administration: Provide all support for running the office smoothly including being responsible for supply and logistics management, organization of caregiver events and client events etc.; includes management on call CCM calendar and supporting on call as and when required. 
  • Ensure Client and caregiver satisfaction is maintained and work towards remediation of issues to ensure that. Assist Director of HR and Administration in smooth functioning of office by managing office communication
  • Work toward high-quality decisions and overall organizational goals. 
  • Maintain absolute confidentiality of all information pertaining to employees, clients and client’s families.
  • Perform duties as deemed appropriate by the Director of Administration, VP of Operations or CEO.

Benefits:

  • Competitive overall compensation based on experience (salary+ bonus)
  • PTO
  • Lucrative bonus structure
  • ACA Healthcare, Dental, Voluntary Life Insurance, 401k

 Our ideal candidate meets the following requirements:

  • 10+ years in administration experience including Recruitment, Hiring, Compliance, FMLA, Worker’s Compensation, and Benefits Management
  • Scheduling management experience strongly preferred
  • Strong knowledge of federal, state, and local employment laws
  • Strong understanding of the interview process, benefits administration
  • Diligent and firm with high ethical standards
  • High level of proficiency in HR systems such as Performance Reviews, Administration, Recruiting
  • Experience working in a progressive HR environment with exposure to best practices in talent management, employee relations, change management, and recruitment
  • Working knowledge of internet recruiting tools and applicant tracking systems
  • Given that we work in the healthcare field, you may be required to do On Call subject to management discretion and staff availability
Join Our Team: If you are passionate about making a difference in the lives of seniors and their families and possess the skills and qualities outlined above, we invite you to apply for the position. We offer competitive compensation, comprehensive training, and opportunities for professional growth and development within our organization. Come be a part of our dedicated team committed to providing high-quality care and support to those in need.

ALL APPLICANTS MUST BE ABLE TO PROVIDE PROOF OF VACCINATION.

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